Date of Policy: Summer 2020
Date of Review: Summer 2021
Next Review: To be reviewed annually

Purpose and Aim of the Policy

Sport and Health Academy provides a wide range of after school sports clubs to children across KS1 and KS2. These clubs are designed to help children build confidence and learn about healthy lifestyles. They are primarily run in conjunction with schools and take place on the school site or nearby playing fields and venues. Sport and Health Academy may at times extend their provision to include activities for the KS3 and KS4 age groups as well as ad hoc birthday parties, weekend and holiday clubs, PPA cover (sport), assemblies and CPD for school staff.

Links to Relevant Guidance

Sport and Health Academy takes seriously its responsibility of duty of care to safeguard and promote the welfare of children participating in its activities. Our safeguarding practice mirrors all statutory responsibilities and government guidance as outlined in Department for Education document ‘Keeping children safe in education, Statutory guidance for schools and colleges’. It complies with best practice standards set by Ofsted and any other regulatory body requirements. Organisational practices are in place for safe recruitment and the taking of photographs and videos.

Equality Statement

This policy recognises that regardless of age, gender, religion and beliefs, ethnicity, disability, sexual orientation, socioeconomic background or identity, the welfare and interests of all children is paramount. Sport and Health Academy acknowledges that some children, including disabled children and young people from ethnic minority communities, can be more vulnerable to abuse and neglect. We will acknowledge barriers they may face such as communication and expression and accept the responsibility to take appropriate steps to ensure their welfare and interest at all times.


Scope of the Policy

We endeavour to ensure all children who participate in our clubs and activities:

  • Have a positive and enjoyable experience
  • Are able to play sport, learn skills and make friends in a safe and age-appropriate environment
  • Are protected from bullying, abuse and neglect whilst participating

Sport and Health Academy are dedicated to ensuring rigorous safeguarding practices are in place and that these practices are followed by all staff. We take recruitment seriously and prevent the employment of unsuitable individuals.

All staff employed by Sport and Health Academy understand that safeguarding children is everyone’s responsibility.

As part of the induction process for new staff, as well as annual CPD for existing staff, our Designated Safeguarding Lead will provide updated guidance from the Department for Education ‘Keeping children safe in education’. All staff must confirm that that have read, and understood this document before commencing work with Sport and Health Academy.

We will always:

  • Follow safe recruitment practices that comply with government standards
  • Provide internal training to ensure staff prioritise the safety and wellbeing of children and young people and understand their responsibilities in respect to safeguarding
  • Provide staff with regular learning opportunities to recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns such as bullying relating to children and young people
  • Ensure appropriate action is taken in the event of incidents or concerns of abuse and provide support to the individual/s who raise or disclose the concern
  • Ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored

Liaise with client schools to ensure accurate records are kept of Designated Child Safety Officers and other relevant contacts

If any staff fail to comply with policy and procedures, Sport and Health Academy will respond without delay and depending on the outcome of the investigation, the result may be dismissal from the organisation.

Red and Yellow card System

In order to ensure the safety of all children, a card system will be enforced if required.

 (SAFEGUARDING)-Red card: If there were to be any safeguarding issues, a red card will be supplied to a pair of children or teaching assistant to give to the safeguarding leader of said school to act appropriately on. A detailed written report will then be filled out at the end of the session.

 (FIRST AID) -Yellow card: A yellow card will make whom it may concern aware of a first aid incident in the session with a child (serious injuries). All coaches are to be provided with a first aid bag including ice packs which they will have with them at all times in any case of any first aid being required.

All schools will be made aware of this card system being in action so they can then act appropriately.

Child protection procedure

Our staff will follow strict procedure when they have concerns about a child or if a disclosure is made, they will act immediately and without delay.

Concerns about child/Disclosure from pupil

Red card supplied to TA or a pair of children to give to school safeguarding lead

Precise note to be taken of what was disclosed

Report to school designated safeguard lead immediately

Report to Sport and Health Academy designated safeguarding lead (Nial Lee) at earliest opportunity

Sport and Health Academy designated safeguarding lead (Nial Lee) to liaise with school to ensure relevant steps have been taken to support the pupil


The policy will be reviewed annually or if the following circumstances arise:

  • Changes in legislation and/or an update in government guidance
  • As required by the Local Safeguarding Children Board, UK Sport and/or Home Country Sports Councils and Ofsted.
  • As a result of any other significant change or event

This policy is our statement on child safeguarding and welfare. It should be read in conjunction with the additional policies and procedures related to Sport and Health Academy, all of which are available upon request.